Project Management Committee (PMC) meeting notes

December 12, 2017

All committee members were present.

  • Previous action items status

    • Yaw will draft policy document for GitHub permissions
      • Probably a few weeks
    • Waylon will review ODK site, OpenMRS, OpenLMIS, and existing discussions and draft a Mission/Values document for community feedback
      • Will sends out on Friday to TSC. If OK, ships to community on Monday.
  • ODK 1 Update

    • XLSForm updates
      • New xlsform-online server is live with new pyxform
      • OK to deprecate xlsform-for-windows and replace with xlsform-offline
    • Collect release coming in a few days
      • Backwards movement, islamic and coptic calendars
    • Briefcase re-architecture is in progress
      • Sets up for CLI improvements, export improvements
    • Logging and analytics are next
      • Aggregate database report tool is in progress
      • No auto-repair just yet, just gathering data
      • Expecting beta in early 2018
    • First part of docs re-org (Collect) on new site is finished
      • Aggregate is next, then Briefcase
      • Outreachy students have started their projects
  • ODK 2 Update

    • Release 2.0.2 on 12/11 - https://forum.opendatakit.org/t/10941
    • Focus on a new tool ODK Deploy to replace Application Designer
    • Documentation January moving sphinx
    • Developer calls happened, but ideas to make it better?
      • Reminder emails and call
      • Agenda a week before
  • TSC formation

    • We have 13 applications
    • Yaw will post applications in forum and link to call for applications and email applicants
    • Initial votes asynchronously on the 20th. Announcement in early 2018.
  • Concept notes

    • Punt on decisions into early 2018
  • End of year announcement

    • Punt into New Year and include:
      • Results of TSC election
      • Numbers update (everything is up!)
  • Website

    • Review and discuss Richard's proposed plan
    • Summary
      • Yaw: New website, static site, no Drupal
      • Waylon: New website, in a timely fashion
      • Richard/Carl: New website, ship Drupal today
    • Next steps: Forming website group immediately
  • Action items

January 9, 2018

All @PMC members were present.

  • ODK 1 Update

    • TSC formed and meeting on Wednesday
      • Unless otherwise decided, priority is roadmap
      • @yanokwa owes a draft PMC committer policy and TSC can help
    • Planned Briefcase release in Jan and Aggregate and Collect release in Feb
  • ODK 2 Update

    • Two releases in Dec and skipping Jan
    • Docs reorganization is happening
    • Expecting to form TSC soon with similar governance to ODK 1
  • Transition priorities (See Transition status for more)

    • Website launch targetted for end of Jan
      • Good momentum so far. PMC follow up with working group next week
    • Mission and values
      • @W_Brunette is preparing a draft for PMC, then goes to community
    • ODK 2 TSC
      • Likely same governance as ODK 1
    • Renaming ODK 2
    • Transition board
  • Early February community announcement

    • Good opportunity to update on website launch, governance changes, releases

February 13, 2018

All @PMC members were present.

  • ODK 1
    • TSC is on third meeting and seems to be going well.
    • Upcoming releases are on track
      • Collect: Image map, Google Sheets repeats, required questions
      • Briefcase: Multiple exports are out. So is new UI testing. Pull before export, save passwords, and analytics/error reporting ship in a few weeks.
        • Error reporting doesn't need to be opt-out (same as Collect), but we should update privacy policy.
      • Aggregate: Black box testing plan (as opposed to existing DB testing), exports with duplicates don’t crash, Java 9 support
      • Docs process continues, but slowly
        • Automated screenshots, syntax checking
        • Yaw looking for ways to speed up
    • GSoC/Outreachy
      • Started yesterday. Lots of students and a couple of promising ones already.
    • Community
      • Growing at 200/month.
      • User interviews process working.
    • DIAL grant around XForms/XLSForm has started.
    • Digital Square proposal for Aggregate passed the first test.
  • ODK 2
    • Two different calls for different zones (9 people showed)
    • Pre-release v2.0.3 is out - release scheduled by end of February
    • Focus on documentation and the website
    • Slack channels will be added
      • Discuss on meta
  • Transition priorities
    • Mission and values draft is ready for PMC to review
      • Came from convening notes and from OpenLMIS
      • PMC will review for one week and then Waylon will send it out
    • Website: Yaw followed up with Michael about mockups, but he’s been at FOSDEM.
    • Quarterly announcement should go out soon
      • Releases, website update, governance changes
      • Yaw will write first draft
  • Open questions
    • ODK website
      • Can we accelerate the process?
      • PMC will follow up with emails over this week
    • ODK 2 Docs. PR needs PMC feedback and guidance.
    • Social media persons needed. Yaw will move forward with an announcement.
  • Potential convening
    • There is interest, but no great poll of funds
    • Yaw will start asking around

Action items

  • @yanokwa/@W_Brunette will follow up with Michael about website
  • @W_Brunette will incorporate Mission/Values and send out to community
  • @yanokwa will write first draft of quarterly announcement
  • @yanokwa will look at docs splitting issue

March 22, 2018

All @PMC members were present.

  • ODK 1
    • Roadmap: https://github.com/opendatakit/roadmap/projects/1
    • TSC process is documented at https://github.com/opendatakit/governance/tree/master/TSC1
    • Potential new tool. See TSC discussions
    • Releases
      • Aggregate v1.5 beta is out
        • Testing plan, Java 9, non-crashy exports
        • New VM
      • Collect v1.14 beta is out
        • Google sheets repeats
        • Autoform updates, SMS submissions next
      • Briefcase will be out in a few weeks
        • Pull before export, overwrites, save passwords, CLI push
        • Remote logging and analytics
      • JavaRosa/XForms
        • Xforms-events coming soon
        • randomize
      • Docs
        • Rework form design guides
        • Generate PDFs for offline docs
        • Fancier build environment for shared docs
      • Other
        • GSoC going well. Deadline March 27th.
        • Digital Square proposal on hold
        • No social media person announcement
  • ODK 2
    • GSoC project
    • Attempting to maintain monthly release schedule (this month should be 2.0.4)
    • Priority for Development from Community: Peer-to-Peer, Async Assign
      • Go to the developer calls for more input to roadmap
    • Focus on adding new documentation to the docs website
      • Give Jeff access to docs so he can review and merge Waylon’s. And vice-versa.
  • Transition priorities
    • EU GDPR is coming in 60 days
      • Are we in compliance? Probably not.
        • Hoping to get more information in April
        • Basically encryption and logging
      • Follow up with Downey for what others are doing
    • Website
      • Finalized location structure for 2 docs
      • Moved repo over from DIAL and turned on S3/Cloudfront
        • staging is mostly working
      • Start accepting issues/PRs
      • Set go live date - March 29thish
        • Working group files issues
        • Yaw/Waylon review and merge PRs
        • Check on Downey's availability
      • Community announcement - April 5thish
        • Yaw owes first draft
        • Anything that must be in it?
      • Sequencing
        • Mission and Vision, naming, ODK 2 TSC, TB/Governance, etc
        • Yaw will update transition status

April 11, 2018

All @PMC members were present.

  • ODK 1
    • Aggregate v1.15 is out
      • Next up: GAE SDK and Java updates
    • Collect v1.14 is out
      • Next up: Form updates, SMS submissions
    • Briefcase v1.10 is out
      • Pull before export, overwrites, save passwords, CLI push
      • Next up: Faster exports, difference formats
    • pyxform v0.11.0 is out
      • Next up: XLSForm online/offline
    • Docs
      • Rework form design guides to reduce support
      • Announced next week
    • TSC
  • ODK 2
    • Releases
    • Docs
      • Transferred the docs from general website to docs website
      • Community
    • GSOC/Outreachy are in selection phase
      • Strong proposals from good candidates
      • April 24th selection announcement date
    • No community announcement draft
    • No social media person announcement
  • Transition priorities
    • Website process
      • Waylon/Yaw/Michael talked and have put community process in place
      • Waylon decided to bump dates. Yaw agreed.
      • Gaps: Waylon will ask people on forum to start taking on issues
      • Waylon/Yaw coordinate on a good time block
    • High priority issues that are blocking shipping have been tagged
      • Much more to do that was expected to get to launch
    • Help needed to move to resolve those issues. There are gaps and the people who are best positioned to fill those gaps are busy.
      • Waylon will block out a few days to move PRs forward.
      • Yaw will be available to help move PRs forward.
    • PMC to schedule meeting in 2 weeks or less
  • Discussion of community concerns about the sequencing of transition tasks
    • Agreement that 1 and 2 naming isn’t great
    • Confusion is a problem
      • Having multiple websites with wrong information creates confusion
      • Naming creates some confusion
    • PMC will be considering possible solutions in the next two weeks and will hold a non-regular meeting to discuss before the next monthly meeting. Summary of the thoughts discussed:
      • Start a conversation around naming that tries to separate larger issues with branding, ecosystem to move quickly
      • Might be easier to propose a expeditious rename of ODK 2
      • There are numerous improvements going on with the ODK project. A website relaunch should not be blocked by content as the content will always be changing. There should not need to be major project change to relaunch a website. The issues should be able to be kept separated as change will continue. We strive to find sequences that work but if we wait for all changes the website could be delayed indefinitely.
      • You only get a website launch in front of people once. It can be minimal launch, but it has to be clear and cohesive because you only get one shot.
    • PMC should respond in the forum about sequencing so the community understands some of the issues and can suggest some ways forward.
    • Interim steps to accelerate process
      • Publish Drafts Mission and Values this weekend
      • Keep pushing on the changes to the website
  • Action items
    • Waylon: Draft message to forum responding to some concerns about sequencing. Share with PMC.
    • Waylon: Draft message to the website workgroup asking to join GitHub. Share with PMC.
    • Waylon: Send revised draft mission and values to PMC
    • Waylon/Yaw: Schedule a non-regular PMC meeting in a week or two.

May 10, 2018

All @PMC members were present.

  • ODK
    • Collect: Beta in a few days
      • Form update notifications, dark mode, file picker, satellite display, etc.
      • Almost done: SMS submissions, background geo
      • Next up: Rework repeats, autocomplete
    • Briefcase: Beta in a few weeks
      • Faster exports, faster push
      • Next up, multiple exports as part of Outreachy
    • Aggregate: Nothing to report
      • TSC has reviewed security report. Hope to fix priority issues soon.
    • XLSForm: Upgrade to new pyxform
      • Online and Offline with new pyxform
    • Docs: Lots of docs shipped
      • Question types, form logic, styling, operators, functions, logging
    • Skunkworks: New repo to incubate projects
      • GSOC P2P Sync
      • Jubilant Garbanzo
        • TSC has approved June public beta
  • ODK 2
    • Release of 2.0.5 coming in the next week
      • Code clean up. Respond to feedback.
    • Upcoming GSoC project Push Notification
    • Beta of Peer-To-Peer synchronization expected June
  • Community
    • Member count doubled since launch. Now at 7K.
    • DIAL Grant announced: Only one project will be funded.
  • Review action items (review all, then discuss)
    • Waylon/Yaw: Schedule a non-regular PMC meeting in a week or two.
      • Not done, but water under the bridge.
    • Waylon: Send revised draft mission and values to PMC.
      • We are basically done.
    • Waylon: Draft message to the website workgroup asking to join GitHub.
      • Done.
    • Waylon: Draft message to forum responding to some concerns about sequencing.
      • Ongoing. See agenda
  • Agenda
    • Ongoing draft message to the forum
      • No consensus, so message to community saying so and we can put out individual opinion.
    • Website update
      • Process seems to be working OK
      • Yaw has been fixing critical issues, Waylon has been merging
      • Couple of contributors taking on quick issues
      • Blocking on response to community
    • Some proposals
      • PMC should speak as one when a decision has been made. Lack of public proposals is a pain point because they are hard for community to eval. We can be more transparent and I think it’ll go faster. We do this on TSC and it works great.
      • Consensus we have is not lazy enough
    • Can’t wait a month to meet
      • Same time, next week
    • Community message
      • Yaw: will send
  • Action items
    • Waylon: Publish his note on forum that we can’t reach consensus. Express opinions individually.
    • Waylon: Mission and values are done. Should go into governance repo
    • Yaw: Community announcement draft

May 21, 2018

All @PMC members were present.

  • Mission and values - https://github.com/opendatakit/governance
    • Officially adopted
  • Website proposal - https://forum.opendatakit.org/t/13192
    • Richard: Suggestion of launch on Friday, May 25, 2018.
    • Carl: Launch of Friday OK.
    • Waylon: I agree that sooner than June 15th, we have had a long process already seeking website feedback and don’t want to restart that. However, we should give a week (29th) so people can clarify any wording, help to decrease confusion, or bring up other concerns.
    • Yaw: OK with 29th.
  • Naming
    • Yaw: Will start a thread for PMC to post suggestions to start.
    • Waylon: Suggest post a process to the forum, invite the community to give suggestions. One strawman of the process is to post a survey to gather suggestions, PMC consults with ODK 1 TSC and ODK 2 devs to produce a small list with a few options. Finally, post the remaining options for the community to chose.
    • Richard: Gather suggestions, PMC discusses, set of options go back out the community. Concern that discussion re: process prevents starting.
      • Propose separate thread
    • Waylon: Will post to start the process thread asking some questions and go from there.
  • Next steps
    • Yaw: Post date on the forum. Same review and merge process as before.
      • If Yaw/Waylon don’t agree. Require tie-breaker from a member of the PMC.
      • Richard/Carl will be around for tie-breaking (hopefully not needed).
    • Waylon: Post starts the process thread. Will invite others.

June 12, 2018

All @PMC members were present.

  • ODK 1
    • Collect: Hot-fix out in a few days
      • 400K installs on Play Store, Ona closed their fork
      • Next up: SMS submissions, background geo, rework repeats, auto complete widget
    • Briefcase: Beta is out, release coming in a few days
      • Good community engagement on betas, numbers going up.
      • Outreachy: Good progress
    • Aggregate
      • Prepping for Java/GWT/GAE deprecations
      • Release in about two weeks with important security fixes
    • Central: Alpha released
      • Next up: Form multimedia, form encryption, view submissions
      • Then: Form grouping, data editing, web hooks
    • Share
      • GSOC: Steady progress. Plenty of interest.
    • TSC
  • ODK 2
    • Preview of revised ODK Submit "alpha"
      • Android submission (P2P and server-client)
    • GSoC on ODK Notifications started
    • Release 2.0.6 will happen after Submit "alpha"
      • Stabilize APIs before release
  • PMC

Present: @yanokwa @W_Brunette @Richard_Anderson
Absent: @Carl_Hartung

  • ODK 1

    • Collect v1.16: SMS submissions and rank in beta. Next up, background geo, repeats, auto-complete, etc.
    • Aggregate v1.6: Release with Docker support, deprecation/security fixes is out. Next up, more security fixes, low hanging UI tweaks
    • Briefcase v1.12: Upcoming release with performance improvements to export
    • Central v0.2: Upcoming release with form attachments, view submissions, odk-meta support
    • JavaRosa v2.12: Upcoming release with background events
    • XLSForm v1.7: Upcoming release with guidance hints, randomizing selects
    • Docs: Github links, smaller images, Central docs
    • GSoC: Share app is coming along. Evals due end of this week.
    • TSC:
      • Applying for grants together to make improvements across ecosystem
      • More tools being added under that umbrella
      • Speccing longitudinal data
      • One member to step down
  • ODK 2

    • Release status - Preparing a non-backwards compatible release for August
      • Needed for Submit alpha release
    • GSOC: Evals due end of this week!
      • Jeff meeting today with student
    • Android apps: Are currently compiling at 27 (minimum 26)
    • Aggregate: Can we drop Tables code?
      • Yup.
  • PMC

    • Priorities from the group and timelines
    • Yaw proposal to get transition finished by end of November
      • Too few people to drive things forward. Spread the responsibility.
      • ODK 2 TSC formation by August 31st-ish
        • PMC: Adopt ODK 1 governance as the default for ODK 2
        • PMC: Use ODK 1 process for election of TSC
        • Three people is the minimum
      • ODK PMC tentative election by October 15th-ish
        • TSCs nominate a person for the PMC for guaranteed slot
        • Public applications from the community for two other slots
          • Primary goal of this initial PMC is to look at overall governance, with a focus on long term sustainability
        • Existing TSCs and current PMC pick two more
        • Mostly use ODK 1 governance
      • Yaw: ODK 2 TSC formation stuff this week
      • Yaw: Start convos around PMC with Carl’s feedback. Tentative two weeks from now meeting.
  • Next steps

    • Yaw: Start conversations around ODK 2 TSC formation
    • Yaw: Start convos around PMC with Carl’s feedback. Tentative two weeks from now meeting.
    • Yaw: Write announcement post

August 14, 2018

All @PMC members were present.

  • ODK 1

    • Collect hot fixes for dark mode, area calc, placement-map, GSheets
    • Briefcase hot fixes for Collect export, unicode export, storage dir issues
    • Aggregate v1.6.0 hotfixes for form encryption corruption
    • Pull binaries and point people to v1.6.1
    • XLSForm release with guidance hints, randomizing selects, max-pixels, rank widget, SMS support
    • Upcoming releases
      • Collect: Geo improvements
      • Aggregate: Security fixes, deprecations, ODK 2
      • Central: Form attachments, view submissions
      • Briefcase: Backing database
      • JavaRosa: Background events
      • Docs: Tweaks to XLSForm, Aggregate, Briefcase, Collect, SMS forms
    • Interns
      • GSoC: Share app report is up
      • GSoC: Prepping for mentor summit
      • Outreachy: Few weeks from close
    • TSC
      • Applied Nafundi/eHA/Ona/Biostat for two grants.
        • Passed first bar on DS, looking good on DIAL.
      • Finalizing process for adopting ODK tool
      • Election finishes next week. Number of good applications.
    • FYI
      • JetBrains licensing has changed. ODK is likely not eligible.
  • ODK 2

    • Update on August release
      • Non backwards compatible, will be number 2.1
      • Scheduled for end of month
    • Any funding/resourcing deadlines coming up?
      • Two grants with Red Cross
      • Resourced until spring
  • PMC

    • Community update went out
    • Governance PR needs review
    • Discuss and vote on proposal: ODK 2 TSC Elections. Selection by Oct 1.
      • TSC will then be responsible for moving the remaining bits of ODK 2 out of UW
      • Everyone is a +1. Wait until the ODK 1 stuff finishes, then we’ll start.
    • Renaming
      • Waylon agrees with Yaw’s suggestion. Will write post to start process.
    • Proposed next steps for overall governance
      • TSCs nominate a person for the PMC for guaranteed slot
      • Public applications from the community for n other slots, where n could be 0
      • Primary goal of this initial PMC is to look at overall governance, with a focus on long-term sustainability
      • TSCs chairs unanimously select the n
      • Use existing governance
      • All agree to discuss over email. We have time.
  • Next steps

    • Waylon review governance PR
    • Waylon publish naming posts
    • Yaw make sure there isn't an IntelliJ dependency on Aggregate

September 18, 2018

All @PMC members were present.

  • ODK 1
    • Collect: SMS submissions, rank. Beta with Android permissions and speedups out.
    • Briefcase: Performance and UX improvements shipped
    • Aggregate: Security fixes, deprecations are coming
    • Central: Form uploads and view submissions shipped, next release criteria soon
    • Docs: Mostly catching up on the backlog.
    • Interns: GSoC/Outreachy over. Mentor summit in October.
    • TSC
      • Three new members. Dan, Guillermo, Martijn
      • Won grant for core tools, localization, including pyxform
      • Submitting another grant today to do more technical work
  • ODK 2
    • v2.1.0 is out. Internally not backward compatible with v2.* Targets API 26 and compiles with API 28. See release notes.
      • Analytics has been added. In all three Android tools.
    • Next release: Focus on updating secondary tools to match v2.1, including Submit
      • Aiming for October releases.
    • TSC
      • Call for applications ends on Oct 1. Invite more people.
  • PMC
    • ODK 2 Renaming topic: Help Rename ODK "2"
      • Timelines: End public discussion Sept 31.
      • Oct 1 - Oct 10: Waylon: Will mediate the process of taking suggested names to shrink the list with ODK 2 devs and PMC.
      • Oct 11 - Oct 15: Public forum discussion of the narrowed names.
        • ODK 1 TSC will be tagged

October 16, 2018

All @PMC members were present.

  • ODK 1
    • Collect: SMS improvements, November Play Store fixes
    • Briefcase: Select multiples, audit file merge, GeoJSON. v2 with deprecations next.
    • Aggregate: Beta shipping today, v2.0 with deprecations next
    • Central: Multiple attachments, infinite scroll, internal analytics
    • Docs: Dockerfile workflow, reducing contribution blocks
    • Interns: Lots of learning from GSoC summit to implement
    • TSC
      • New members have been onboarded
      • DS grant was submitted
  • ODK 2
    • TSC
      • Call for public questions over. No public questions.
      • Discussions for who would be a good candidate.
      • Process: Ordered list done through email and combined them to determine.
    • Naming
      • Proposed process is to put TSCs/PMC/Core in private group. Post the culled list along with list of concerns that PMC is aware of and start discussion.
  • Next steps
    • Yaw: Review the TSC process and remind PMC
    • Yaw: Put a list of naming concerns

November 20, 2018

All @PMC members were present.

  • ODK 1

    • Collect: Play store fixes are in. Devs are on break, but SMS workflow, audit log next.
    • Briefcase: Beta is out with GeoJSON, select multiples, remove groups. Release this Fri.
    • Aggregate: Release is out, v2 with deprecations is in progress.
    • Central: User stories for Projects (groups of forms/users) is in progress
  • ODK 2

    • TSC meet a few days ago.
      • Introduction Meeting
      • Twice a month meeting. Rotating lead.
      • Dropping developer calls and calling them community calls.
      • Default to TSC 1 process unless a good reason.
    • Upcoming release: Submit Alpha, Sensors Framework Update, Sync-Endpoint build system update, bug fixes rest of tools.
  • Naming

    • Yaw will put TSCs/PMC/Core in private group. Post the culled list along with list of concerns that PMC is aware of and start discussion.
  • Next steps

    • Yaw: Start naming conversation

December 11, 2018

All @PMC members were present.

  • ODK 1

    • Collect: Hot fix for randomize is in. GPS audit, changes to repeats, icons, etc are next.
    • Briefcase: Release is out with GeoJSON, selects, groups. Hot fix out next week.
    • Aggregate: Hot fix for randomize is out.
    • XLSForm: Big pyxform release with relative referencing is out. Dependent tools being updated.
    • Central: Good turnout on call. Projects feature is on track for release early next year.
    • TSC:
      • Funding update
      • Deprecations update
      • Election early next year
  • ODK 2

    • Releases: Happening this week
      • Redo of maven setup Sync-Endpoint to use docker for testing (working on CircleCI)
      • Submit alpha
      • Sensors framework update
      • Bug fixes for Survey, Tables, Services
    • TSC:
  • PMC

    • Use of screenshots in film: Yes.
    • Naming ending on 15th
      • Sounds like consensus
      • PMC will have further discussions and update folks on naming.
      • Ask people not to say anything yet since it’s not official
    • Waylon
      • Will do some research, email PMC, once we get some agreement, then PM to same folks on the rest of renaming.
    • What does finishing look like?
      • Richard: Two tool suites. The higher level objective two separate tool suites as co-equal platforms under the ODK umbrella. Naming consistent with that.
        • Thinking some people from each TSC, and maybe some independent people.
        • Timeline: Timely fashion
      • Yaw: Agreed with Richard on getting Overall Governance and skipping transition board.
      • Carl: Richard’s view seems like a reasonable end game.
      • Waylon: Apache like structure is a goal, is in agreement with Richard’s view
        • Richard/Yaw: Preferred focus on the two things we have.
    • Transition board
      • The current PMC will hand things off to a new PMC with overall governance
      • If said new PMC wants to do a transition board, they can (e.g., through working group)

January 15, 2019

All @PMC members were present.

  • ODK 1
    • Collect: Big release heading into code freeze. Location tracking, new form hierarchy viewer
    • Aggregate: Big release in code freeze. Lots of deprecations of publishers, removal of App Engine support.
    • Central: Projects support shipping in a few weeks.
    • XLSForm: Performance regressions fixed
    • Briefcase: On break
    • TSC
      • Election process has started
      • Conflict of interest on re-election resolved
  • ODK 2
  • PMC
    • Yaw: Email Michael to look for representative governance.
    • Yaw: Email ODK 1 folks to ask for suggestions on how to distinguish TSCs (Due Jan 24th). OK to explore ideas that renames ODK 2 TSC.
    • Waylon: Look at open source models that have a representative governance.

March 5, 2019

All @PMC members were present.

  • ODK 1

    • Collect: v1.20 out and stable. Big release with Location tracking, new form hierarchy, disabled SMS, geo changes.
      • Next up: More geo, previous values.
    • Aggregate: v2.0.1 out. Big release with deprecations for GAE.
      • Next up: More cloud provider support, cleaning up docs, migration story, etc.
    • Briefcase: v1.14 start from last that saves a lot of time.
      • Next up: New backing database.
    • Central: Projects support has shipped!
      • Next up: Refinement of projects.
    • Build: Release to fix some long standing bugs coming out this week.
    • XLSForm: pyxform changes to support location tracking.
    • JavaRosa: Benchmarking work is starting.
    • TSC
      • New election process worked well and has been documented
      • Two have stepped down, one has been added.
      • Taking on more higher level issues (funding, marketplace, onboarding projects, etc)
    • GSoC: JavaRosa and skunkworks-crow (née Share). Current traction seems to be around crow.
  • ODK 2

    • Upcoming releases - February release delayed to March.
    • Security updates
    • Submit alpha release
    • Bug fixes
    • TSC: Working on forming a roadmap
    • GSoC: Make sure folks are in Slack
  • PMC

    • Timelines: March 31st is the deadline. Not looking good.
    • Naming update proposals
      • Everything should have a unique name
      • Open Data Kit becomes the umbrella and we have ODK and $name
      • $name has a unique name, we remove 1 from everything else.
        • Consensus on this plan.
      • Next steps
        • Drop 1 name. Rename with/without space. In mean time TSCs still be called TSC 1 and TSC 2 until brainstorming/discussion completes.
        • We can start pull requests for governance and website.
        • Yaw will lead actual renaming process.
        • Waylon lead on the brainstorming process and messaging. Coordinate with Yaw.
    • Overall governance
      • Waylon has looked at Linux, Apache, Docker. Will email out findings.
      • Things to think about
        • Pay to play vs not
        • Advisory/independent people having a vote
        • Most have representation in two tier structure
      • Yaw will email Kobo to ask re governance
      • Yaw do his own governance search
      • Haven’t heard back from Michael
    • It’d be nice to have a community update out before end of March.
      • Yaw work with Waylon to do public announcement.

April 16, 2019

All @PMC members were present.

May 21, 2019

All @PMC members were present.

  • ODK

    • Collect: v1.22 beta is out. Logic for many question on same screen, vector maps, audit logging
    • Central: Block 5 is out with role-based permissions. Block 6 will add encryption.
    • Build: Minor fixes shipping soon.
    • Briefcase: Minor fixes shipping soon.
    • JavaRosa: Performance improvements exploration
    • TSC: Adopted Tool Governance for adding/removing ODK tools.
  • ODK-X

    • Release 2.1.3 scheduled for next week
      • Name changes to ODK-X
      • Added swipe to Survey
      • Alpha release of Submit
    • Working on a new landing page for Tool Suite X to encourage more participation
      • Revise documentation on readmes and docs
      • Trying to retire opendatakit/opendatakit wiki
  • Overall

    • GSoC: Encourage more working in public
    • GSoD: Will likely require active recruiting
    • Marketplace: Marketplace Rules have shipped
    • Providers: List of individuals (determined by forum) and organizations (determined by TSC). Idea needs community review.
    • Convening: In the fall. Focus on day-to-day work.
    • New PMC governance doc is ready for Waylon to review
      • Designed to be narrow and similar to TSC governance
  • Next steps

    • Waylon will review Governance today and offer feedback tomorrow.
    • Yaw will send Governance to TSCs for initial feedback Thursday.
    • Yaw: Work on convening (Dates, location)
    • Yaw/Waylon: Agenda and invitees list for each TSC.
    • Yaw: Get community feedback on providers and send in PR
    • Yaw: Move remaining issues queue
    • Yaw: Move acknowledgements to website

June 18, 2019

All @PMC members were present.

  • ODK

    • Collect: v1.22 is out. Multi questions on screen, vector maps, audit logging. Next: offline layers, reference last-saved, setlocation.
    • Central: v0.6 is in progress. Server side auditing, encryption, initial form versioning.
    • Briefcase: v1.16 beta coming. Central support, perf improvements.
    • Build: Minor fixes coming soon
    • JavaRosa: Perf improvements ongoing
    • TSC: New Lazy consensus guidelines to speed up decision making
  • ODK-X

    • v2.1.3 is out. Alpha release of Submit, Changed tool names.
    • Landing page and process improvements
    • Docs rename - left is the program makefile, etc
    • Plan for wiki - we have spreadsheet for transferring 2-5 left pages left.
  • Overall

    • GSoC: Both students seem to be moving along OK
    • GSoD: Not getting a lot of traction
    • Providers list has shipped at http://opendatakit.org/providers
    • Convening
      • Tentative outcomes look good
      • Initial invites have been sent out. 17/33 responses. List to funder by 21st. Next round of invites by July 6th.
    • Governance:
      • Balancing representation and oversight. We were supposed to have a call, but travel and convening work was priority, so @yanokwa didn’t push. Propose a call next Tuesday at 9 am for interested parties. Evenings are fine.
      • In 3/2 proposal, what is majority vote vs super-majority vote: Undetermined.
      • Non-voting member. Who picks the first one (either PMC).
        * Any idea who that might be: Someone from Apache, Mozilla, etc.
        * Do they need to participate in calls and does that make them less independent: Only monthly calls for a year.
    • Next steps
      • @yanokwa Schedule a call meeting to discuss governance
      • @yanokwa Review the wiki to make sure nothing is missing. We’ll archive at some point.
      • @yanokwa Follow up with Tom and Ben about facilitators.

July 16, 2019

All @PMC members were present.

  • ODK

    • Collect v1.23 is coming. Second beta this week. Offline vector maps, background gps on first load.
    • Central v0.6 continues. Server side auditing, encryption, initial form versioning.
    • Briefcase v1.16 is out with Central GUI support. v1.17 will have Central CLI, update notifications, UI polish.
    • Build: Minor fixes have yet to come
    • JavaRosa: Initial performance improvements from eHA merged
    • TSC: Second round of invitees to convening, new roadmapping guidelines.
  • ODK-X

    • Round two invites complete
    • Release 2.1.4 by the end of July. Improvements to App Designer, new widgets.
    • Skunkworks project (Bat and Parrot) ALPHA scheduled for September as part of 2.1.5
  • Overall

    • GSoC: skunkworks-crow looking good (both mentoring and the code).
    • GSoD: No students selected.
    • Convening
      • Selected facilitator. Need to schedule meeting with them.
      • Events team now has the necessary information.
  • Next steps

    • @yanokwa Send event info to Gates
    • @yanokwa Schedule a call to discuss facilitation
    • @yanokwa Review the wiki to make sure nothing is missing. We’ll archive at some point.